Executive Assistant

Corporate Secretariat
London
£32,094 - £38530

Main purpose of the job:
Based in our London office, the post-holder will provide all-round executive support for four directors ensuring the smooth running of their day-to-day office life: from diary and inbox management to preparing meeting papers, arranging travel and using office systems to assist them with business management. As you will support the directors’ teams as well, it will be a busy role. Our EA is an integral part of the team, at times providing support and continuity when the teams themselves are out on audit.
The post-holder will also provide wider support across the office as part of leave cover arrangements. There is scope to develop the role and take on more responsibility or ad hoc projects to add value to the work the directors and teams do.

Responsibilities

  • To take responsibility for the smooth running of the director and teams activities, managing competing priorities. This will include:
  • Diary management, pro-active e.g. looking at forward schedule for audit committees and booking in meetings based on stakeholder list
  • Providing business management support such as using FinancialForce to support Directors and their teams
  • Light inbox management (flagging)
  • Booking travel and hotels for the team Support business management
  • Supporting organisation of team events
  • Online filing on request

Full details of the responsibilities can be found in the job description (see attachment).


Required competencies

  • Delivery-focused
  • Strong organisational abilities: owing to the volume of meetings there is a high degree of forward planning required to coordinate meeting attendance, ensure corporate deadlines are met, papers are prepared and filing systems are maintained.
  • Interested in and understands our priorities.
  • Proactive and able to prioritise workload. Uses initiative and works smarter.
  • Willing to support wider business management (appropriate training will be provided).
  • Keen to support a wider team and looks out for team welfare
  • You will be liaising with many external clients across government as well as other areas of the office so a professional approach and excellent communication skills - written and verbal – are essential.
  • You will preparing client-facing documents and proof-reading papers prior to submission so attention to detail and a high standard of written skills, spelling and grammar is vital.
  • Adaptable and flexible to fit round the competing needs of the director and business
  • High level of discretion and ability to handle sensitive information.
  • Intermediate MS Office skills (Word, Excel, Powerpoint) is desirable.

You must be a UK, Commonwealth, EEA or Swiss national to comply with Civil Service nationality rules and must hold a valid work permit. We are not able to sponsor work visas.


Recruitment Process:

  • To apply, please submit an up to date CV and covering letter setting out briefly what you would bring to the role and the NAO.
  • The closing date for applications is 20 August 2019 at 23:55:00 BST.

The NAO welcomes applications from everyone. We value diversity in all its forms and the difference it makes to our organisation. By removing barriers and creating an inclusive culture all our people have the opportunity to develop and maximise their full potential. As members of the Business Disability Forum and Disability Confident Scheme we guarantee to interview all disabled applicants who meet the minimum criteria.The NAO supports flexible working and is happy to discuss this with you at application stage.